Creating aliases for frequently used objects
Quick and easy access to frequently used objects is possible by creating an alias. An alias acts as a shortcut to the original object and is not a copy of the object. An alias points to the original object it represents. Creating an object alias also enables you to place objects in multiple folders without needing to update each one when a change is made.
When you open an alias, you are actually opening the original object, which is stored somewhere else in Objective
For example, an employee of a finance department accesses a company’s financial documents on a daily basis. Instead of navigating the company’s file plan to access the documents they need each time, it’s time-saving for him to create an alias in his Handy folder. He could also create aliases for each department’s financial documents and locate them in a central folder called Financial documents.
You can easily recognise an alias as it is displayed with an on the object icon. For example, an alias of a folder is displayed as 
and an alias of a document is 
.
To create aliases for multiple objects:
- Go to the container that includes the objects you wish to create an alias for.
- Select the objects by ticking the checkbox next to each object in the Content pane.
-
Select on the toolbar.
The Create aliases to objects dialog box is displayed.
- Select a container to store the alias in. You can choose from your recently accessed containers, Handy, Home, Global or select Find to search for a container.
- After you have selected a container, choose .
Alternatively, you can also select and drag-and-drop the object cards into a location and then select to confirm.
To create an alias for a single object:
- Go to the object you wish to create an alias for.
-
Select
for the object then .Or select
located in the top right of the Summary section of an object’s Details page, then . - When prompted, select a container for the alias. You can choose from your recently accessed containers, Handy, Home, Global or select Find to search for a container.
- After you have selected a container, choose .
Alternatively, you can also select and drag-and-drop the object card into a location and then select to confirm.
- Find or go to the alias.
-
Select
for the object alias then .Or select from the Summary section of an object alias’s Details page.
- Find or go to the alias.
-
Select
for the object alias then .Or tick the checkbox next to the object alias in the Content pane, then select on the toolbar.
- Each time you edit an original object, both it and its aliases are locked until you release them and when you edit an alias, both it and the original object are locked until you release them.
- If you delete an alias, the original object is not deleted and is still available for use.
- If you delete an original object that has an alias, then an Alias Deleted
icon for the alias indicates that the original object has been deleted and the word deleted is added to the alias name. For example, 
. - Privileges on an alias affect the alias only, not the object to which it points.
- You may not be able to create aliases in folder and/or files depending on what object types you are allowed to create.
- You can have privileges on an alias which are different from the original object.
- When you create an alias in Objective Navigator, the alias will have its own metadata (that is, creator and date of creation will be when the alias was created). However, when you create an alias in Objective