Accessing records

To access a record that exists in a repository, you must lodge a custody transfer request with Repository staff and wait for the request to be processed. A Repository staff member processes the request in Objective Navigator and notifies you whether your request is granted or rejected. You can also gain custody of a record if it is transferred to you or you could pass a record that is currently in your custody onto another user for a specific loan period.

expanddropdownRecords terminology

The following table describes each Objective Object within the Records module:

Object	Description
Repository	A records store that exercises managerial control over the records located within it. A repository may be dispersed across multiple locations. For example, Paris, London, New York and Sydney.
Physical Location	A division of a repository. For example, it could represent a filing cabinet drawer or a shelf.
(Physical) File	A logical grouping of File Parts. There must always be one physical file part in a physical file. However, File parts may also contain a combination of Virtual and Physical File Parts (that is, 'mixed mode').
(Virtual) File	A logical grouping of Virtual File Parts only. That is, there may be one or more Virtual File Parts but there are no Physical File Parts in a Virtual File.
(Physical) File Part	An Objective Object representing a physical counterpart, such as a manila folder. It may contain physical objects, and (optionally) electronic document versions ('mixed mode' File Part).
(Virtual) File Part	A container for electronic document versions only. It may not contain Objective physical objects.
Physical Object/Physical Document	An Objective Object/document representing a physical entity, such as a, paper document, book or CD.
Physical Container	A container used to stored records.
Archive Box	Used to store records that are accessed infrequently.
Disposal Schedule	Instructions that define when a File is to be archived or destroyed.