Enabling text search

You can use text search when you want to search for published document content. This is particularly useful when you are unsure of the document's name, the date it was created or other useful metadata. Simply, knowing that it contains a particular word or combination of words ensures that you can find the document.

Text searches can only be conducted on documents that have been text indexed.

Note: Text indexing only occurs on the published versions of a document, not its interim drafts. If a document only exists in draft state, its text is not indexed.

The following fields are indexed and text searchable:

object id
name
description text
note
document extension (which only exists for documents)
physical id (which only exists for records)
title (which only exists for files).

These published fields are indexed and searchable:

Name
Description
Document extension.

expanddropdownHow to

Select Enable text search if you want to limit your search using a search scope and/or if you wish to use Advanced text search criteria.
Update search scope to further limit your search, for example, you can search in a specific geographical region or a local server.

Select Advanced text search criteria to define a detailed search criteria based on the following options:

Text search option	Description
Search for all of these words	Enter all of the words that must be in each object that is returned. Optionally tick Within and enter how close to each other all of these words must be.
Search for at least one of these words	Enter a selection of words, of which, at least one must be in each object returned.
Search for none of these words	Enter a selection of words that should not be present in the objects that are returned.
The phrase	Enter a phrase that should be present in the objects that are returned.
Search the following fields	Select the fields to be searched.

Objective ECM uses conjunctive searching, so you can use as many relevant words as possible to make your search more specific. For example, type 'credit card policy' rather than 'policy'.

You can use both stemming and wildcards in searches.

Stemming: If you search for 'jump', search provides results for jump', 'jumped', 'jumping', and 'jumper'.

Additionally, with stemming enabled if you search for 'racing' the results would return 'race', 'racer' 'racecraft', 'raced' and so on.
Wildcard: If you search 'spac*', search returns anything beginning with 'spac', for example, 'space', 'spaceflight', 'spacecraft', and 'spackle'.

Once you have entered the text search options, select Apply terms to close the Text Search Helper dialog box and continue building your query. You will see your search options in the Enable text search box.